President -The President is the principal
Officer of the Club. The President shall preside over all meetings of the
club and is the Chairperson of the Executive Committee. The President is
responsible to the members for the overall operation of the Club.
Vice-President –The club may choose to elect a
Vice-President if the Past President chooses not to be an active member of the
executive or the 1 year term is completed. The Vice-President assists the
president when needed. Unlike the Past President, the Vice President has a vote
as an elected member of the executive unless acting as president at the time of
the vote.
Treasurer
- The
Treasurer is responsible for the proper accounting of all monies and property
of the club. The Treasurer arranges for an independent review of the
account, presents an annual report at the AGM, and interim reports at Executive
Committee meetings. The Treasurer is responsible for preparing the annual
budget and developing long-term financial forecasts for the club. The Treasurer
also collects fees and handles all billing, credit registrar is to collect fees
not received at registration pays salaries, handles capital and supply
purchases.
Secretary
- The Secretary
maintains the official administrative records of the club. The Secretary,
with help from other members when required, shall record the minutes of
meetings and distribute them to Executive Committee Members in a timely
fashion. The Secretary prepares and distributes all announcements of
meetings, agenda, and correspondence required by the President. The
Secretary shall maintain a record of all minutes from Executive Committee and
Subcommittee meetings as well as General and Special meetings of the
club. The Secretary will maintain a record of all policy decisions
arising from the minutes and maintain up to date copies of the Constitution and
By-laws.
Meet
Manager – The
meet Manager is responsible for the planning, directing, controlling, conduct
and assessment of all home meets of the DRC. The meet manager will
normally plan and conduct three home meets a year, they include The Great
Pumpkin Meet, The Ottawa Valley Invitational, and the Black Fly Meet,
traditionally held in October, January and May respectively The Meet
Manager is responsible for obtaining Sanctioning from EOSA, preparing and
distributing meet packages to invited clubs, consolidating returns for
the meet. With assistance from other club members the Meet Manager will
ensure the pool is set up and cleaned up. The Meet Manager is responsible
for contacting and arranging a Meet Referee to conduct the meet. A
detailed job description for the Meet Manager and Standard Operating Procedures
for home meets is attached to the By-laws.
Chief
Official – The
Chief official is responsible to the Executive Committee for the recruitment, ,
development and employment of all Officials with the exception of the meet
referee. A list of all officials and their qualifications is to be kept
and updated each year for use at home & away meets and supplied to EOSA.
Membership
Registrar -
The Membership Registrar is responsible to the Executive Committee for
advertising and conducting registration Nights three times a year in
conjunction with the three swim sessions (September – December, January – March
and April – Jun). The Membership Registrar will prepare and update the
registration package each year outlining the swim times, fees etc. The
Membership Registrar will prepare a nominal roll of all registered swimmers and
the programs they are in for the Executive Committee, the coaching staff, and
ensures swimmers are registered with Swim Ontario and Sears I Can Swim
programs.
Swim-a-thon
Chairperson – The
Swim-a-thon Chairperson is responsible for organizing this annual fundraising
event in conjunction with Swim Ontario. The Swim-a-thon is the
single most important fundraising event for the club and therefore is separate
from other such fundraising activities that the club may become involved in.
Public
Relations Director – The
P/R Director is responsible to the executive committee for issuing press
releases and articles to local news media on Candu activities. The P/R
Director will issue a monthly Newsletter about the club, its members, and
its activities with input and assistance from the Executive Committee.
Away
Meets/Transportation Manager – The Transportation Manager is responsible to ensure
adequate transportation is available to members for away meets. Swim Meet
Authorization Forms will indicate available transportation for each meet.
In addition the Away Meets/Transportation Manager will arrange for
accommodation for all away meets.
Fundraising
Manager– The
Fundraising Manager is responsible for initiating and directing the fundraising
effort for the club.